HP Deskjet 2540 All-in-One Printer series - Tips for print success

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Tips for print success

To print successfully, the HP ink cartridges should be functioning properly with sufficient ink, the

paper should be loaded correctly, and the print should have the appropriate settings. Print settings do

not apply to copying or scanning.

Ink tips

Use original HP ink cartridges.

Install both the black and tri-color cartridges correctly.

For more information, see

Replace ink cartridges on page 41


Check the estimated ink levels in the ink cartridges to make sure there is sufficient ink.

For more information, see

Check estimated ink levels on page 38


If the print quality is not acceptable, see

Improve print quality on page 58

for more information.

Paper loading tips

Load a stack of paper (not just one page). All of the paper in the stack should be the same size

and type to avoid a paper jam.

Load the paper with side to be printed on facing up.

Ensure that paper loaded in the input tray lays flat and the edges are not bent or torn.

Adjust the paper-width guide in the input tray to fit snugly against all paper. Make sure the

paper-width guide does not bend the paper in the input tray.

For more information, see

Load media on page 24


Printer settings tips

On the Paper/Quality tab of the print driver, select the appropriate paper type and print quality

from the Media drop-down list.

Select the appropriate paper size from the Paper Size drop-down list in the Advanced Options

dialog box. Access the Advanced Options dialog box by clicking the Advanced button on the

Layout or Paper/Quality tab.

To change default print settings, click Print & Scan, and then click Set Preferences in the printer


Depending on your operating system, do one of the following to open the printer software:

Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on

the app bar, and then click the icon with the printer's name.

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start,

select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet

2540 series.

If you want to print a black and white document using black ink only, click the Advanced button.

From the Print in Grayscale drop-down menu, select Black Ink Only, then click the OK button.


Tips for print success 19

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Original HP ink cartridges are designed and tested with HP printers and papers to help you

easily produce great results, time after time.


HP cannot guarantee the quality or reliability of non-HP supplies. Product service or

repairs required as a result of using a non-HP supply will not be covered under warranty.

If you believe the purchased original HP ink cartridges, go to:


Ink level warnings and indicators provide estimates for planning purposes only.


When you receive a low-ink warning message, consider having a replacement ink

cartridge available to avoid possible printing delays. You do not need to replace the ink

cartridges until the print quality becomes unacceptable.

You can print your document on both sides of the paper.

20 Chapter 3 Print


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